Best HVAC Job Management Software UK (2026): 8 Compared
The best HVAC job management software for UK installers and contractors in 2026 — Vento, Joblogic, Commusoft, Simpro, BigChange, KORD, Fergus and Tradify compared.
By Max Tuleberg · Founder, Vento · Last updated 25 October 2026
Founder of Vento. Worked on the tools before building the software.
The best HVAC job management software depends on the work. For air-conditioning and heat pump installers, Vento runs the whole job from the survey to the service plan. For multi-trade commercial maintenance, Joblogic, Commusoft and Simpro are the established platforms; for AC and refrigeration servicing, KORD. Here are eight platforms UK HVAC firms shortlist, and who each one suits. Reviewed October 2026.
| Platform | Best for | Air-con sizing & design | F-Gas records | Pricing model |
|---|---|---|---|---|
| Vento | Air-con and air-to-air heat pump installers | Yes — room by room, split & multi-split | Yes — per installed system | Flat per tier, published |
| Joblogic | Commercial maintenance contractors | Not advertised | F-Gas module | Confirm with them |
| Commusoft | Maintenance-led trade businesses | Not advertised | Confirm with them | Per user, with a minimum seat count |
| Simpro | Larger commercial contractors with projects and stock | Not advertised | Confirm with them | Confirm with them |
| BigChange | Firms managing a mobile workforce and vehicles | Not advertised | Confirm with them | Confirm with them |
| KORD | AC and refrigeration service contractors | Not advertised | Yes — log book and registers | Published |
| Fergus | Mixed trades focused on cash flow | Not advertised | Confirm with them | Published |
| Tradify | Small teams wanting simple admin | Not advertised | Confirm with them | Per user |
1. Vento — best for air-con and heat pump installers
Vento runs each job on one record: a guided survey, room-by-room sizing, a split or multi-split design, a proposal the customer e-signs with the deposit, then dispatch, van stock, purchase orders, invoicing, service plans, a customer portal and the F-Gas register. Pricing is flat per tier and published. Best for: firms where air conditioning and air-to-air heat pumps are the work. HVAC job management in Vento.
2. Joblogic — best for commercial maintenance contractors
Field-service management for commercial and maintenance contractors, strong on planned maintenance, asset management and SLAs across sites, with an F-Gas module. Best for: multi-trade contractors with large maintenance contracts. Joblogic alternatives.
3. Commusoft — best for maintenance-led trade businesses
A mature job-management and CRM platform used across field-service trades, with strong planned maintenance and scheduling. Best for: larger service businesses across trades, including gas and heating. Commusoft alternatives.
4. Simpro — best for complex commercial projects
Field-service and project-management software for commercial contractors, powerful on projects, asset maintenance and inventory. Best for: larger contractors with complex project and stock needs. Simpro alternatives.
5. BigChange — best for mobile workforce management
A job management and scheduling platform that is strong on vehicle tracking and managing a mobile field workforce. Best for: firms where fleet and workforce logistics are the main problem. BigChange alternatives.
6. KORD — best for AC and refrigeration servicing
Built for air conditioning and refrigeration contractors around service work: F-Gas log book, refrigerant and cylinder registers, asset history and recurring visits. Best for: contractors whose revenue is planned maintenance on plant. KORD alternatives.
7. Fergus — best for cash flow across mixed trades
Job-management software focused on workflow, cash flow and job profitability, with its own payments product. Best for: mixed trade businesses where knowing which jobs make money is the priority. Fergus alternatives.
8. Tradify — best for small teams
Simple quoting, scheduling and invoicing for small trade teams across many trades, priced per user. Best for: small firms wanting easy admin who size systems elsewhere. Tradify alternatives.
How to choose
- Do you install, or only service? If you install, the job starts at the survey — look for sizing and design that produce the quote.
- How many trades? A broad platform suits a multi-trade contractor; a specialist fits better when HVAC is the whole business.
- F-Gas against the system. Records attached to each installed system, with leak checks scheduled from the charge, beat a separate spreadsheet — see the best F-Gas software.
- Contract and pricing. Ask for the minimum term, the total for your team and what happens to your data if you leave.
This guide is general information for UK installers, not legal or regulatory advice. Always check the current regulations and manufacturer instructions for your specific job.
Frequently asked questions
What is the best HVAC job management software in the UK?
For air-conditioning and heat pump installers, Vento, because it runs the job from the survey — sizing, design, proposal and deposit — through scheduling, invoicing, servicing and F-Gas on one record. For multi-trade commercial maintenance, Joblogic, Commusoft and Simpro are the established platforms; for AC and refrigeration service work, KORD.
What should HVAC job management software include?
Jobs and scheduling, quotes and invoicing, payments, service plans and a mobile app as standard. For HVAC specifically, look for F-Gas records against each system and — if you install as well as service — room-by-room sizing and system design, so the quote comes from the survey rather than a spreadsheet.
How much does HVAC job management software cost?
It varies a lot, and many vendors price per user. Vento publishes flat pricing per tier: from £39 a month billed annually, or the Professional plan at £149 a month for 3 seats. Ask any vendor for the minimum term and the total for your team size.
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