Tradify alternatives for air-conditioning installers
Tradify is a popular, lightweight job-management app for quoting, scheduling and invoicing across many trades. If you install air conditioning, you may find it doesn't size a system, run a heat-load calculation or produce the system drawings your jobs need. Here are the best alternatives — starting with the one built specifically for air conditioning.
1. Vento
Vento is the only UK all-in-one built specifically for air conditioning. Unlike Tradify, it runs a room-by-room heat load as you survey, matches correctly sized units, produces scaled split/multi-split drawings, generates a branded proposal the customer e-signs, takes the deposit and keeps an F-Gas register — one flat-price platform (from £39/mo, not per user).
- Room-by-room heat load built in
- Split & multi-split system design
- Branded proposals, e-sign & deposits
- F-Gas register & leak-check scheduling
- Flat pricing, not per user
- Full workflow on a phone, on site
Vento and Tradify, feature by feature
"Not advertised" means we couldn't find it in what Tradify publishes — features change and vary by plan, so confirm anything that matters to you with them directly.
| Feature | Vento | Tradify |
|---|---|---|
| Air-conditioning design & engineering | ||
| Built specifically for air conditioning | The entire workflow | Not advertised |
| Room-by-room heat-load (Manual J) | Built in, instant | Not advertised |
| Split & multi-split system design | Scaled, construction-issue drawings | Not advertised |
| Unit capacity matching | From a SEER/SCOP catalogue | Not advertised |
| Condenser placement & pipe routing | On the drawing | Not advertised |
| F-Gas register, CO₂e & leak-check scheduling | Built in | Varies by plan — confirm with them |
| Running-cost estimates on proposals (SEER/SCOP) | Automatic | Not advertised |
| Running your business | ||
| Jobs, scheduling & CRM | Yes | Yes |
| Quotes & invoicing | Yes | Yes |
| Branded proposals with e-signature | Good/Better/Best options | Varies by plan — confirm with them |
| Online payments & deposits | Card, Klarna, DD, transfer | Yes |
| Service & maintenance plans | Recurring, with certificates | Yes |
| Mobile app for on-site work | Full workflow on a phone | Yes |
| Running the operation | ||
| Dispatch board | Drag-and-drop, per engineer | Yes |
| Route planning | From Professional | Varies by plan — confirm with them |
| Van & store stock | Ledger-backed levels | Varies by plan — confirm with them |
| Purchase orders & invoice matching | Yes | Varies by plan — confirm with them |
| Subcontractor job access | Per-job link, no account | Varies by plan — confirm with them |
| Lone-worker check-ins | Office alerted if missed | Varies by plan — confirm with them |
| Customer portal | Emailed link, no password | Varies by plan — confirm with them |
| Schedule of Rates pricing | Import NHF, PSA or your own | Varies by plan — confirm with them |
| Batch billing for maintenance contracts | Draft, review, commit | Varies by plan — confirm with them |
What to look for in a Tradify alternative
Sizing built in
Does it calculate each room's load, or do you size on a spreadsheet and type the result in?
Design to quote
Does the quote come out of the design, or is it re-keyed in a separate step?
F-Gas against the unit
Is the refrigerant record attached to each installed system, with leak checks scheduled from the charge?
Proposals customers sign
Can the customer sign and pay the deposit on their phone from the proposal?
Contract length
What is the minimum term, and what happens to your data if you leave? Get it in writing.
Published pricing
Is the price published, and is it per user or flat?
Other alternatives
2. ServiceM8
A clean, lightweight job app for very small teams and sole traders.
3. Commusoft
A deeper field-service and CRM platform for larger, maintenance-led operations.
4. Jobber
Widely used quoting, scheduling and CRM for home-service and trade businesses.
These are capable general trade platforms; none is an air-conditioning design tool. Features vary by plan — confirm current details on each provider's site.
Frequently asked questions
What is the best Tradify alternative for air conditioning?
Vento is the best fit for air-con installers because it does the engineering Tradify doesn't: room-by-room sizing, split/multi-split design, scaled drawings and F-Gas — plus branded proposals, e-sign and deposits. Tradify is great general admin, but you'd pair it with a separate calculator.
Does Tradify do heat-load calculations?
No. Tradify handles quoting, scheduling and invoicing across trades, but it doesn't size air-conditioning systems or run a heat-load calculation, so air-con installers need a separate tool for that. Vento builds it in.
Is Vento cheaper than Tradify?
Tradify is priced per user, so it climbs as you add engineers. Vento is flat per tier (from £39/mo), which usually costs less for a small team once you're at two or three users — and it replaces the separate sizing tool.
See also: all Vento comparisons, best air-con software 2026, and air conditioning software.
More alternatives pages: Joblogic alternatives, Commusoft alternatives, Simpro alternatives, BigChange alternatives, ServiceM8 alternatives, Jobber alternatives, Powered Now alternatives, Fergus alternatives, Checker alternatives, KORD alternatives, Heatpunk alternatives, Heat Engineer alternatives, Spruce alternatives.
A Tradify alternative built for air-con
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