Vento vs Tradify
Tradify is job-management software for tradespeople and small teams. Tradify handles quotes, scheduling and invoicing well for small trade teams across many trades. Vento is built solely for air conditioning, so the survey, heat-load, design and compliance are part of the workflow rather than a bolt-on.
The comparison below is at a category level: both handle the day-to-day admin of running a trade business, but only Vento is built around air-conditioning design and engineering. Tradify's exact features vary by plan and change over time — confirm current details on Tradify's website.
| Capability | Vento | Tradify |
|---|---|---|
| Air-conditioning design & engineering | ||
| Built specifically for air conditioning | The entire workflow | No |
| Room-by-room heat-load (Manual J) | Built in, instant | No |
| Split & multi-split system design | Scaled, construction-issue drawings | No |
| Unit capacity matching | From a SEER/SCOP catalogue | No |
| Condenser placement & pipe routing | On the drawing | No |
| F-Gas register, CO₂e & leak-check scheduling | Built in | Varies |
| Running-cost estimates on proposals (SEER/SCOP) | Automatic | No |
| Running your business | ||
| Jobs, scheduling & CRM | Yes | Yes |
| Quotes & invoicing | Yes | Yes |
| Branded proposals with e-signature | Good/Better/Best options | Varies |
| Online payments & deposits | Card, Klarna, DD, transfer | Yes |
| Service & maintenance plans | Recurring, with certificates | Yes |
| Mobile app for on-site work | Full workflow on a phone | Yes |
| Running the operation | ||
| Dispatch board | Drag-and-drop, per engineer | Yes |
| Route planning | From Professional | Varies |
| Van & store stock | Ledger-backed levels | Varies |
| Purchase orders & invoice matching | Yes | Varies |
| Subcontractor job access | Per-job link, no account | Varies |
| Lone-worker check-ins | Office alerted if missed | Varies |
| Customer portal | Emailed link, no password | Varies |
| Schedule of Rates pricing | Import NHF, PSA or your own | Varies |
| Batch billing for maintenance contracts | Draft, review, commit | Varies |
"Varies" means the capability exists in some form or depends on plan/integration. General field-service platforms cover many trades; air-con-specific engineering like room-by-room heat-load and refrigerant system design is not something they set out to do. We don't speak for Tradify's product — verify current capabilities directly.
Why Tradify is popular, honestly
Tradify is job-management software for tradespeople and small teams, and the reason it has the following it does is that it is easy. Quotes, jobs, timesheets, invoices, straightforward to set up, no implementation project. For a lot of trade businesses that is exactly the right amount of software.
It is also properly cross-trade and priced per user, which is simple to understand when you are two people.
Where an air-conditioning job stops fitting a general tool
An air-conditioning quote is not just a list of prices. Behind it is a load calculation per room, a unit chosen against that load, a pipe run that has to be possible, a condenser that has to go somewhere the customer will accept, and an F-Gas record that has to exist afterwards.
A general job tool holds the list of prices. The rest happens in a spreadsheet, a separate calculator, or from experience — and then gets typed in. Heat-load calculation and system design are not what Tradify advertises; confirm the current position with them.
Vento holds all of it as one record, so the quote is a consequence of the design rather than a retyping of it. See everything Vento includes.
On refrigerant records specifically
F-Gas record-keeping is a legal obligation for in-scope work, not an optional module: charge, CO₂ equivalent, leak checks at the right interval, kept for five years.
If you are evaluating any general platform for air-conditioning work, ask directly whether refrigerant logging exists today, whether it calculates CO₂e and schedules the next leak check from it, or whether it is on a roadmap. A roadmap is not a record.
Vento’s pricing is published and flat: plans start at £49 a month, with the Professional plan at £149 a month including 3 seats and extra seats at £25. Every plan has a 14-day free trial and there is no multi-year term to sign. See the full pricing for what each plan includes.
Frequently asked questions
Does Tradify do F-Gas records?
Ask them where their refrigerant logging currently stands and whether it calculates CO₂e and schedules leak checks from it — the answer may have changed since you last looked, and a feature in development is not a compliance record. In Vento the F-Gas register, CO₂e and leak-check intervals come out of the job itself.
Is Vento more expensive than Tradify?
It depends on headcount, because the two price differently. Tradify is generally described as per user; Vento is flat per plan, starting at £49 a month, with the Professional plan at £149 for 3 seats. Flat pricing tends to win as a team grows — [see the full pricing](/pricing) and compare against your own numbers.
Can I move from Tradify without migrating everything?
Yes. Most installers start on their next survey and leave historical jobs where they are, rather than running two systems in parallel. Check what F-Gas history you need to keep accessible before you decide what to move.
Where Vento wins for air-con installers
- The engineering is built in — Room-by-room heat load, capacity matching and scaled system drawings are part of the workflow — not a separate CAD seat, spreadsheet or add-on a general tool can't provide.
- Purpose-built, not adapted — Vento only does air conditioning, so surveying, sizing, drawings and F-Gas fit how your jobs actually run — where Tradify is built to serve many trades at once.
- Win the job on the visit — Survey, design, proposal, e-sign and deposit happen in one visit, so you leave with a signed job and money in the bank.
If you run several trades, a broad platform like Tradify may suit you. If air conditioning is your business, Vento is built for exactly that.
See why installers switch to Vento
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