Air conditioning software for UK installers and AC businesses
Vento is the all-in-one platform built specifically for air-conditioning installers — survey a property, size every room, design the system, send a branded proposal your customer e-signs, and take the deposit, all on one flat-price plan. It replaces your heat-loss calculator, your spreadsheet and your quote tool.
After the install it keeps working: service plans and F-Gas leak checks on one schedule, contract invoices raised in one billing run, and dispatch, van stock and purchase orders for the team.
Everything an air-con job needs, in one place
Most software is built for every trade at once. Vento is built for one — air conditioning — so the engineering, the compliance and the sales flow all fit how your jobs actually run.
- Room-by-room heat load in seconds
- Unit capacity matching from a SEER/SCOP catalogue
- Split & multi-split system design with scaled drawings
- Refrigerant pipe routing & condenser placement
- Branded proposals your customer e-signs online
- Deposits & payments — card, Klarna, bank transfer
- F-Gas register, CO₂e tracking & leak-check scheduling
- Running-cost estimates on every proposal
Purpose-built beats general-purpose
An air-con installer today usually runs a job tool plus a heat-loss calculator plus a CAD or quote tool. Vento is one line item that beats the sum — cheaper than the combination and able to do the parts a general platform can't. See exactly how it stacks up against the tools you might be considering:
Frequently asked questions
What is air conditioning software?
Air conditioning software is a platform installers use to run the whole job — surveying a property, sizing each room's cooling load, designing the split or multi-split system, producing a branded quote the customer can e-sign, taking a deposit, and keeping F-Gas and Building Regulations records. Vento does all of this in one place, built specifically around the air-conditioning workflow rather than general trades admin.
What makes air-con software different from general job-management tools?
General tools (Tradify, Commusoft, ServiceM8 and similar) handle quotes, scheduling and invoicing across many trades, but they don't size a system or produce a heat-load calculation. Vento adds the engineering an air-con job needs: room-by-room heat load, unit capacity matching from a SEER/SCOP catalogue, multi-split design, refrigerant pipe routing and F-Gas — so you're not stitching a calculator, a spreadsheet and a quote tool together.
Is it air conditioning maintenance software too?
Yes. Service-plan visits are raised automatically ahead of their due date, and F-Gas leak checks are tracked with what's overdue and what's due in the next thirty days at the top. Billing runs invoice every contract that's due in one go — you review the batch before anything is raised — and QR labels on each unit open that unit's record when scanned.
What does air conditioning business software need to do?
Win the job and then run it. The winning half is sizing, design and a proposal the customer signs; the running half is the dispatch board, van stock, purchase orders, subcontractors, invoicing and service contracts. Most AC businesses use two or three tools to cover both. Vento covers both on one platform, so the job isn't re-keyed between them.
How much does air conditioning software cost in the UK?
Vento is flat per tier, not per user — from £39/mo (billed annually) for a solo installer, with Professional at £119/mo for a small team. That undercuts most per-seat tools once you have two or three engineers, and it replaces the separate heat-loss tool you'd otherwise pay for.
Does it work on site, on a phone?
Yes. You can survey, size and design a room on a phone or tablet on site, generate the proposal and take a deposit before you leave — which is the fastest route to winning the job.
The whole job on one platform
Survey, size, design, quote, e-sign and get paid — built for UK air-conditioning installers. 14-day free trial.
Start free trial14-day free trial
More of what Vento does
One platform — these are the parts of it installers ask about most.
- Installer softwareBuilt for engineers on site, not adapted from a generic trade CRM.Read more
- Quoting & estimatingPriced from the survey, with your own materials and margins.Read more
- Heat pump quotingAir-to-air heat pump quotes sized from a room-by-room heat loss.Read more
- Proposals & e-signBranded documents with drawings, signed on the customer's phone.Read more
- Heat loss calculationRoom-by-room sizing you can put in front of a customer.Read more
- F-Gas & logbookRegister, CO₂e totals and leak-check intervals, kept current.Read more
- HVAC job managementEvery job from survey to service plan, on one record.Read more
- Field service softwareDispatch, routes, van stock and subcontractors, after the job is won.Read more
- CRM & schedulingCustomers, appointments and service renewals in one place.Read more
- VRF / VRV designLay out a VRV branch network and check it against Daikin's limits.Read more
- Commercial HVACContract, multi-site and maintenance work for commercial firms.Read more
- Schedule of RatesContract work measured against your client's rates, line by line.Read more